YachtByte Official Resource
System identity
- Device or service name recorded.
- Role recorded: file server, NAS, VM host, backup target, media storage, monitoring server or archive.
- Manufacturer, model and serial number recorded where applicable.
- Physical location, rack and power source recorded.
- Management IP address and VLAN recorded.
- Admin access method and credential vault location recorded.
- Local console or emergency access method recorded.
- Responsible onboard owner recorded.
- Responsible shore/vendor owner recorded where applicable.
Data and service role
- Data types recorded: owner office, crew admin, technical records, AV/media, CCTV exports, monitoring logs or backups.
- Business or operational criticality recorded.
- Main users or departments recorded.
- Sensitive folders or restricted shares identified.
- Cloud sync or replication relationship recorded.
- Local services or VMs depending on the system identified.
- Whether this is primary data, backup data, archive data or replicated data recorded.
- Whether personal, owner, guest or crew data is stored on the system recorded.
Backup record
- Backup source recorded.
- Backup destination recorded.
- Backup frequency recorded.
- Retention period recorded.
- Encryption status recorded.
- Offsite or cloud copy recorded where used.
- Backup alert destination recorded.
- Last successful backup date recorded.
- Snapshot schedule recorded separately from backup schedule.
- Replication jobs recorded separately from backup jobs.
- Backup failure notification route tested.
- Encryption key or recovery key location recorded.
Restore ownership
- Restore owner named.
- Vendor or support contact recorded.
- Restore priority recorded.
- Last restore test date recorded.
- Restore test result recorded.
- Known restore limitation recorded.
- Required credentials, licences or media noted.
- Expected recovery time recorded.
- Expected data-loss window recorded.
- Restore location recorded: original system, spare hardware, temporary VM, cloud or vendor environment.
- Captain or management continuity priority confirmed where needed.
Lifecycle and risk
- Firmware or software version recorded.
- Warranty or support status recorded.
- Spare drive or spare hardware location recorded.
- UPS connection and shutdown behaviour checked.
- End-of-life or capacity risk recorded.
- Open corrective actions assigned.
- Storage capacity and growth risk reviewed.
- Unsupported operating system or application dependency identified.
- Old vendor accounts or unused admin accounts removed.
- Handover note stored outside the system being documented.
Closeout evidence
- Screenshot or export of storage health captured.
- Screenshot or export of backup-job status captured.
- Restore-test evidence stored in the technical records.
- Network map or IP plan updated where needed.
- Access permissions reviewed after crew or vendor changes.
- Next review date assigned.