YachtByte Official Resource
Account creation
- Account requester and approver recorded.
- Crew name, role, department and start date recorded.
- Temporary or permanent status recorded.
- Licence requirement confirmed.
- Personal account created rather than shared human login.
- Recovery contact or admin support route recorded.
Access assignment
- Shared mailbox access assigned only where needed.
- Send-as or send-on-behalf permissions recorded.
- Microsoft Teams, SharePoint, OneDrive, Google Groups or Shared Drive access assigned by role.
- Vendor, refit or temporary collaboration spaces reviewed.
- Owner office, finance, procurement or technical-record access approved separately where needed.
- Access profile stored for future review.
MFA and device setup
- MFA enabled and tested.
- Backup authentication method recorded.
- Old phone number or authenticator method removed where reused.
- Yacht-owned device enrolled or configured.
- Personal device work profile or mobile access policy confirmed where used.
- Password manager and credential vault access assigned if approved.
Departure preparation
- Departure date and access cutoff time confirmed.
- Required data handover identified.
- File, folder, calendar and mailbox ownership reviewed.
- Admin roles removed before departure where appropriate.
- Shared mailbox and group memberships listed.
- Yacht-owned devices collected.
Offboarding action
- Sessions revoked.
- Sign-in disabled or account suspended.
- Shared mailbox and group access removed.
- MFA methods linked to departing devices removed.
- Mail forwarding and inbox rules reviewed.
- Yacht-owned device wiped or reset.
- Personal device work profile removed where applicable.
Closeout evidence
- Data transfer or archive location recorded.
- Device wipe or reset evidence recorded.
- Account status recorded.
- Groups and shared mailbox removals recorded.
- Any exception or delayed removal approved.
- Captain, purser or management summary completed.